Salt Lake County

Fiscal Coordinator

Job Locations US-UT-SALT LAKE CITY
Requisition ID 2023-33168
# of Openings
1
Requisition Post Information* : Posted Date
2 weeks ago(1/18/2023 11:30 AM)
SLCO Department (Portal Searching)
Justice Court
Location : Location
US-UT-SALT LAKE CITY
Location : Address
2001 S STATE ST
Location : Postal Code
84114
Position Type (Portal Searching)
Regular Full-Time (Merit)
Requisition Post Information* : Post End Date
2/2/2023
Grade
013
Posted Min
$41,640
Posted Max
$62,460

Job Description

Salt Lake County… A career with a purpose in the community you love!

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading.

What it is like to work here:

At Salt Lake County our culture is woven into all aspects of our work and our employees’ lives, from the way we treat each other to the way we support the community.  To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community.  Community is more than a place... it’s our heart and service that bring us together.

We encourage a work life balance:

Working for Salt Lake County is more than just a paycheck.  A career with /Salt Lake County includes several benefits and perks.  We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year.  

Additional Benefits include:

  • Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
  • Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees.
  • Health Savings account with a county contribution up to $1200/year, Flexible Spending Account
  • Long-Term Disability and Short-Term Disability
  • Professional Development
  • Plus: Onsite medical clinic, childcare, and gym; hospital insurance, pet insurance auto and home insurance and discounts at County facilities.w

JOB SUMMARY


Performs a variety of fiscal and administrative support functions that may include purchasing, accounts payable and receivable, payroll, budget management, and other fiscal areas.

 

MINIMUM QUALIFICATIONS


Three (3) years of related experience in purchasing, accounts payable and receivable, payroll and other elated fiscal duties; OR an equivalent combination of related education and experience.

 

Due to the nature of this position, the successful applicant must pass a required pre-employment background check and subsequent mandatory background checks in accordance with current County Human Resources policy requirements.

 

ESSENTIAL FUNCTIONS

 

  • Performs purchasing functions that involve processing purchase requests, verifying invoices, processing payments to vendors, maintaining documentation, and assisting other staff with purchasing activities.
  • Closes monthly expenditures, reviews petty cash accounts, and conducts annual controlled asset audits.
  • Coordinates purchasing details with vendors and monitors contracts and payments for compliance. Authorizes payments.
  • Assists with preparing and processing payroll; answers payroll questions and provides training, instruction, and assistance to staff in payroll procedures and check distribution. Assists with benefit enrollment. May act as hiring manager.
  • Assists the Fiscal Manager and administrative staff in preparing Division budgets and fiscal program development plans.
  • Maintains fiscal and payroll records and performs back-up accounting functions.
  • Performs Division-wide purchase card reconciliations and postings. Completes necessary Journal Voucher adjustments. Reviews for compliance with established policy and procedures.
  • Reviews and submits paperwork for bid processes and tracks purchases until completed and paid.
  • Process all purchase requisitions, obtain small cost purchase order numbers, process bid information, forward invoices to the Auditor’s office for payment.
  • Maintains special accounts such as subscriptions and publications, merchandise receipts, pricing, travel, education, etc. insuring proper documentation, authorization and adherence to fee structure.

SLCO Justice Court

  • Maintains tax records and prepares monthly State Sales Tax returns.
  • Participates in all phases of budgeted capital projects. Advising project managers regarding contract payments; scheduling payments; making payments; coordinating with bond trustees; advising on creation of bond contract terms, and administering bond payments for outside agencies benefiting from the County’s AAA bond rating using the County as a pass through agent.
  • Initiates and prepares journal entries for the transfer of funds between various Division and County budgets; and verifies that journal vouchers have been posted in the County’s accounting system.
  • Supervises one staff person, which includes: hiring, training, mentoring, developing performance plans, conducting performance evaluations, and initiating disciplinary actions.
  • May supervise one staff person, which includes: hiring, training, mentoring, developing performance plans, conducting performance evaluations, and initiating disciplinary actions.
  • Coordinates with administrators to classify records and develop retention schedules; coordinates proper transfer of records to storage.
  • Reconciles various bail payable accounts and prepare various journal vouchers paid by inmate though the jail.
  • Performs the monthly reimbursement data and submits the requests to Utah State Treasurer; assists with maintaining the inventory levels and ensures the requirements met.
  • Assists with entering time sheets, keeps background checks up- to- date, maintains current lists, prepares new-hire packets, distributes employees’ performance appraisals, and files the personnel/payroll documentation.
  • Reviews sub-recipient payments for accuracy and verifies compliance with federal, state, and local regulations and prepares and makes daily deposits and manage controlled assets, software licenses and capital assets.
  • Provides Loan Servicing support and other documentation to internal and external customers as requested to resolve outstanding matters pertaining to customer’s fines, fees.
  • Prepares monthly statements for all payback loans. Review loan statements for delinquency and inform borrower to work out payment schedule and bring the loan accounts current.
  • Provides customer service by written and phone inquiries for information on loan accounts including: pay-off information, current or past due status, billing questions, escrow account etc.
  • Coordinates human resources functions, recruiting and hiring processes, assists with interviewing and selection and background (BCI) check.
  • Receives and processes agency personnel action forms.
  • Ensures all new hire paperwork is completed in compliance with County, State, and Federal requirements. Conducts periodic audits and makes adjustments to processes and procedures.
  • May serve as Division contact with human resources.
  • Reviews event settlement reports for accuracy, generates invoice/credit memo and compiles backup, issues invoice or submits credit memo for payment.
  • Monitors outstanding invoices and sends notices for past due accounts.
  • Processes daily bank deposits, posts payments to outstanding accounts, prepares necessary accounting entries.
  • May collaborate with Division HR Coordinator and Mayor’s Finance to resolve payroll and human resource
  • Coordinates with Division staff to register and tag new controlled asset purchases. Processes PM-2 forms to track transfer and disposal of controlled and fixed assets.
  • Coordinates with division staff to register and tag new controlled asset purchases.  Processes PM-2 forms to track transfer and disposal of controlled and fixed assets.
  • Performs research and planning on various issues at the request of the Administrative and Fiscal Manager.
  • Oversees office administrative functions.
  • Ensures all new hire paperwork is completed in compliance with County, State and Federal requirements.  Conducts periodic audits and makes adjustments to processes and procedures.
  • Coordinates with administrators to classify records and develop retention schedules; coordinates proper transfer of records to storage.
  • Participates in all phases of budgeted capital projects.  This includes advising project managers regarding capital projects.
  • Performs research and planning on various issues at the request of the Division Director or Associate Director and/or Administrative and Fiscal Manager.
  • Assists with entering time sheets, keeps background checks up- to- date, maintains current lists, prepares new-hire packets, and files the personnel/payroll documentation.
  • May serve as Division contact with human resources.
  • Provides customer service by written and phone inquiries for information on
  • Processes daily bank deposits, posts payments to outstanding accounts, prepares necessary accounting entries.
  • Coordinates with Division staff to register and tag new controlled asset purchases. Processes PM-2 forms to track transfer and disposal of controlled and fixed assets.
  • Provides training for cash handling procedures, makes recommendations, and helps conduct internal audits on cash handling procedures.
  • Supervises temporary employees on an as needed basis.
  • Oversees Cost of Goods Sold system. Manages COGS, inventory control. Prepares journal voucher to reclass revenue related to COGS. Manages auditing branch of COGS. Assist with fixed and controlled asset/inventory.

 

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

 

Work duties are typically performed in a general office setting.

 

Positions in the Sheriff’s Office work in the Salt Lake County Jail, which is a locked down facility, has direct contact with prisoners, and may be exposed to stress as a result of human behavior in a jail environment.

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