Salt Lake County

Event Management Assistant

Job Locations US-UT-SALT LAKE CITY
Requisition ID 2024-37512
# of Openings
1
Requisition Post Information* : Posted Date
1 week ago(10/28/2024 11:13 AM)
SLCO Department (Portal Searching)
Arts and Culture
Location : Location
US-UT-SALT LAKE CITY
Location : Address
50 W 200 S
Location : Postal Code
84101
Position Type (Portal Searching)
Regular Full-Time (Merit)
Requisition Post Information* : Post End Date
11/7/2024
Grade
012
Posted Min
$38,345.00/year
Posted Max
$57,517.00/year

Job Description

Salt Lake County… A career with a purpose in the community you love!

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading.

What it is like to work here:

At Salt Lake County our culture is woven into all aspects of our work and our employees’ lives, from the way we treat each other to the way we support the community.  To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community.  Community is more than a place... it’s our heart and service that bring us together.

We encourage a work life balance:

Working for Salt Lake County is more than just a paycheck.  A career with /Salt Lake County includes several benefits and perks.  We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year. 

 

Additional Benefits include:

  • Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
  • Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees.
  • Health Savings account with a county contribution up to $1200/year, Flexible Spending Account
  • Long-Term Disability and Short-Term Disability
  • Professional Development
  • Plus: Onsite medical clinic, childcare, and gym; hospital insurance, pet insurance auto and home insurance and discounts at County facilities.

 

JOB SUMMARY
Provides advanced level administrative support for an extensive range of duties by performing responsible and/or difficult office procedures, interpreting and applying general processes, and applying department policies and procedures.


MINIMUM QUALIFICATIONS
Two (2) years of general administrative support work, plus one (1) year of advanced administrative support work; OR two (2) years of courses or training in office technology and one (1) year of advanced administrative support work; OR an equivalent combination of related training and experience. Preference will be given to two (2) years of advanced administrative support.


ESSENTIAL FUNCTIONS
The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position.
Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without a reasonable accommodation.
• Provides customer service and administrative support by answering initial inquiries for venue rentals and providing general venue information.
• Relays messages and specific inquiry information to event managers. Distributes completed event forms and documentation.
• Processes electronic data and operates electronic office equipment.
• Assists with meeting coordination and fulfillment, recording and distribution of minutes.
• Interacts and communicates with the public, government, and business or community leaders relating to event information.
• Monitors and documents daily payments for rental contracts and event invoices.
• Conducts preliminary site visits for potential venue rental clients.
• Coordinates final event details and final editing of monthly event calendar and distribution to appropriate people and organizations.


Arts and Culture:
• Functions as a knowledgeable representative for Arts and Culture among community partners and industry peers.
• Performs specialized administrative support, such as responding to routine inquiries, completing special projects, and planning and coordinating limited private use events and event team meetings.
• Performs research and analysis of event-related data and prepares reports.


KNOWLEDGE, SKILLS AND ABILITIES (KSA)
Knowledge of:
• Business Communications
• Filing methods and techniques
• Proper telephone etiquette
• Word processing and spreadsheet software applications


Skills and Abilities to:
• Read and follow instructions
• Communicate effectively both verbally and in writing
• Provide customer service
• Type and perform data-entry operations
• Interpret and apply policy and procedure
• Organize workloads

Additional Information

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Work duties are typically performed in a general office setting.

 

IMPORTANT INFORMATION REGARDING THIS POSITION
May be required to work holidays, nights, and weekends as needed.

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