JOB SUMMARY

Coordinates the Division's Human Resources functions; provides administrative support to management and staff. 

MINIMUM QUALIFICATIONS  

Four (4) years of related experience in support of Human Resources functions, OR an equivalent combination of related education and experience.

Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

ESSENTIAL FUNCTIONS

• Coordinates the human resources functions for the division.
• Provides consultation and support to management, supervisors, and staff regarding Human Resources policies and procedures. Assists in the management of employee issues, including disciplinary actions and investigations.
• Coordinates the recruiting and hiring processes, and assists with interviewing and selection.
• Receives and processes agency personnel action forms.
• Ensures all new hire paperwork is completed in compliance with County, State, and Federal requirements. Conducts periodic audits and makes adjustments to processes and procedures.
• Serves as Division contact and representative on human resources.
• Manages, coordinates, and performs HR functions and specified payroll functions. Stores and retains documents per County policies.
  • Completes payroll for Youth Services each pay period
  • Enters shift differentials each pay period
  • Processes new hire paperwork, transfer paperwork and termination paperwork.
  • Utilizes application portal iCIMS for new hires, transfers, promtions, etc.
  • Meets with all new hires to provide instructions on required training, process background screening (BCI), provide badge, keys, etc.
• Assists and oversees the development and rewrite of division policies and procedures, and job descriptions.
• Reconciles the allocation report to the County Financial system.
• Coordinates the division Workforce Development Plan and new employee orientation program.
• Oversees division records of individual FMLA, ADA, and County Long-term Disability leave.
• Assists division directors, managers, and supervisors in all aspects of Performance and Development Plans, Performance Improvement Plans, and Annual Appraisals.
• Provides training to management and staff in personnel processes and issues. Organizes and evaluates training programs.
• Manages general office functions including providing information to the public, scheduling and facilitating staff functions and meetings, and assisting staff with various projects as requested.
• May provide general support for Division Advisory Boards including scheduling, coordinating, and attending meetings, recording and maintaining accurate minutes/notes, and distributing materials as requested.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

Knowledge of:

• Laws and regulations governing human resources management
• General computer operations and automated systems for hiring and payroll functions
• Effective office methods for managing human resources
• English and Mathematics used in a business setting
• Laws and regulations governing human resources management
• Methods of conducting training programs
• Report writing and preparation
• Records Management

Skills and Abilities to:

• Effectively train and motivate others, and effect change in ideas and attitudes
• Create and develop new concepts
• Plan and conduct research
• Perform basic to advanced computer functions
• Understand and work with the intricacies of records management
• Work effectively with people from a variety of social, ethnic, economic, educational, and professional backgrounds
• Work with minimum supervision, act independently and make sound judgments
• Respond adequately to problems and utilize problem-solving techniques
• Interpret, analyze, and track data accurately
• Communicate effectively both verbally and in writing
• Maintain highly confidential and sensitive information
• Evaluate and respond to employee issues in a timely, professional, and unbiased manner
• Establish and maintain effective working relationships
• Read, interpret, and apply laws, rules, regulations, policies, and procedures

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work duties are typically performed in a general office setting.