Information Services Specialist 

$35,240.00 - $52,861.00 *DOE

*All job-related experience must be included on the resume portion for it to be considered in the salary offer. 

JOB SUMMARY

Audits, resolves discrepancies, prepares and scans, retains, retrieves, and redacts Jail records for integrity purposes and responds to GRAMA requests and Subpoenas for records.

MINIMUM QUALIFICATIONS

One (1) year of full-time experience working in an administrative capacity in a professional office setting (government office, clinic or physician office, court or legal office, etc.).

Due to the nature of this position, the successful applicant must pass a required pre-employment background check.

Must be 18 years of age. Must be a U.S. Citizen.   

ESSENTIAL FUNCTIONS

• Corrects inaccurate or incomplete Sheriff’s Office Criminal History Documents. Updates, merges, or expunges records in the Offender Management System (OMS).
• Audits entry components in OMS for completeness and requests missing information or documents from Jail divisions prior to permanent retention. Updates DNA information in OMS.
• Creates or updates Sheriff’s Office criminal rap sheets with pertinent information.
• Reviews Bureau of Criminal Identification (BCI) hit list and updates OMS information from various sources.
• Performs expungement research and expungement for adult Jail records to comply with BCI expungement orders.
• Processes Subpoenas and GRAMA requests for records, reviews for legal and GRAMA requirements, determines need for DA Office review, produces, edits, or denies access to information as authorized. Assesses appropriate fees for retrieved documents.
• Maintains Subpoena and GRAMA records and forms related to the release or non-release of documents and information.
• Analyzes requests for criminal history records. Makes appropriate notification response to other divisions, law enforcement, public agencies, and courts when appropriate.
• Prepares and assembles jail Release Packets for optical imaging. Prioritizes batches, assigns batch numbers, scans, and verifies documents.
• Indexes scanned documents and performs final integrity checks on scanned documents.
• Safeguards and maintains confidentiality of Sheriff’s Office records.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

Knowledge of:

• Sheriff’s Office and County Policies and Procedures
• Utah Government Record Access Management Act (GRAMA), Salt Lake County GRAMA Ordinance, policies, and procedures
• Sheriff’s Office, State, and National computer databases: OMS, BCI, LNETS, NCIC, CODIS, AFIS, III, Courtlink, CJIS, SOMS, OTRACK, UCCH, and FileNet
• Criminal Justice organizations
• Records Management systems
• Optical Imaging systems and procedures

Skills and Abilities to:

• Access and interpret a variety of documents contained in Sheriff’s Office, County, and other governmental agency records systems
• Research and analyze records
• Communicate effectively both verbally and in writing
• Demonstrate good public relations skills while dealing with individuals of various social, economic, and ethnic backgrounds
• Analyze requests for records and documents for compliance with GRAMA and legal statutes, ordinances, and policies, and appropriately release or deny access to information
• Operate and use standard office equipment
• Perform basic math calculations and cashiering duties
• Maintain confidentiality of records and information
• Obtain and maintain BCI certification
• Complete tasks in a timely manner