What it is like to work here:

At Salt Lake County our culture is woven into all aspects of our work and our employees’ lives, from the way we treat each other to the way we support the community.  To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live, work and have fun. Salt Lake County is about connecting people and championing our community.  Community is more than a place….its our heart and service that bring us together.

We encourage a work life balance:

Working for Salt Lake County is more than just a paycheck.  A career with /Salt Lake County includes several benefits and perks.  We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year.  We work in a hybrid environment giving you flexibility to manage working from home and being in the office.

Additional Benefits include:

• Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
• Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees
• Health Savings account with a county contribution up to $1200/year, Flexible Spending Account
• 100% county-paid Long-Term Disability and Short-Term Disability option
• Professional Development including professional membership fees paid
• Tuition Reimbursement
• Plus: Onsite medical clinic, childcare and gym; hospital insurance, pet insurance auto and home insurance and discounts at County facilities. 

For Benefits information Click HERE 

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JOB SUMMARY

Processes vital records and documents for Salt Lake County. 

MINIMUM QUALIFICATIONS

Two (2) years of general office experience in a closely related field; OR an equivalent combination of education and experience.

Must be bilingual in English and Spanish, and requires reading, writing, and speaking both English and Spanish fluently without the use of a translation app or program.

Must become a notary public within one (1) year of hire.

Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

A valid Driver’s License accepted by the State of Utah is required at the time of hire.  A valid Driver’s License issued by the State of Utah must be obtained within six (6) months of hire to operate a County vehicle.

ESSENTIAL FUNCTIONS

• Maintains security of vital records; ensures confidentiality and prevents fraudulent use of records.
• Registers accurate death records after performing reviews and making necessary corrections in collaboration with funeral homes, physicians, and the Utah Department of Health and Human Services Vital Records.
• Verifies entitlement and accuracy before issuing certified copies of vital records.
• Provides customer service and disseminates general information to the public and staff. Answers telephones, responds to inquiries, routes calls, takes messages, and provides information as assigned.
• Processes fees and daily cash reports in accordance with County policies and procedures.
• Monitors, orders, and delivers supplies and necessary applications. Maintains files and archival storage of applications.
• Assists clients in preparing, processing, and notarizing affidavits or declaration of paternity forms; coordinates the exchange of affidavit information between the Utah Department of Health and Human Services Vital Records and the Department.
• Prepares and submits daily reports as required by the Department and the Utah Department of Health and Human Services Vital Records.
• Educates the public and internal and external partners on policy and law changes regarding Vital Records.

KNOWLEDGE, SKILLS, AND ABILITIES (KSA)

Knowledge of: 

• The Utah Vital Statistics and Medical Examiner Acts (Utah Code Annotated, Title 26, Chapters 2 and 4 as amended)
• Utah Bureau of Vital Records Rules and Regulations
• Department/Bureau policies and procedures
• County Cash collection and purchasing procedures
• Public relations and general human relations techniques
• Planning and problem-solving techniques
• Computer software related to job-specific duties

 Skills and Abilities to:

• Be organized and detail-oriented
• Use business English
• Use and troubleshoot computer software and office equipment related to job-specific duties
• Follow written and oral instructions and procedures, and communicate effectively both orally and in writing
• Plan and develop or revise office procedures
• Act independently and remain calm even in stressful situations
• Establish and maintain effective working relationships with employees, personnel from other agencies, and the general public

This position works Monday through Friday, 8:00 AM to 5:00 PM.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work is typically done in an interior office environment that may be characterized by tight quarters.

IMPORTANT INFORMATION REGARDING THIS POSITION

This position requires travel throughout Salt Lake County as needed to cover staffing needs at the three Vital Records locations.