JOB SUMMARY

Coordinate Arts & Culture Community Activation event vendor market, including vendor communication, market logistics and planning, and providing event day coordination of market set-up and take-down, vendor load-in and load-out, and general market oversight during event.

MINIMUM QUALIFICATIONS

A minimum of two (2) years directly related work experience (employment and/or internship) of event management. Experience with coordinating market-style events, booths, or vendors preferred.

ESSENTIAL FUNCTIONS

• Creates and coordinates event vendor market layout, including map creation and assignments of vendors to available slots, according to existing venue or event requirements and limitations and vendor accessibility needs, and obtains approval from lead event coordinators.
• Communicates important event details to and serves as primary point of contact for market vendors prior to event, including load-in and load-out timelines and instructions, equipment requirements, reminders of event policy and fees, and fielding event-related questions from market vendors.
• Works with event coordinators to troubleshoot and solve any last-minute event-related problems related to the market.
• Serves as Event Day lead overseeing market logistics and functions, including vendor check-in, market set-up and take-down, vendor load-in and -out, oversight of any booth-sitting volunteers, and point-person for vendor management and communication.
• Provides additional Event Day assistance as needed by the event coordinators, as market oversight duties allow.
• Completes any necessary post-event follow-up or paperwork with market vendors, including fielding event-related questions.
• Participates in post-event debriefs and evaluations as requested by event coordinators.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

Knowledge of:
• Community event coordination and/or management
• Interpersonal communication techniques
• Arts administration
• Effective remote work practices

• Problems and issues associated with organized community events

Skills and Abilities to:

• Communicate effectively both verbally in writing
• Multi-task, manage multiple projects, establish priorities, organize workload, and work effectively under deadline pressures
• Work independently with minimal supervision, including effectively working remotely
• Cooperate and work in a team environment
• Follow verbal and written procedures and instructions
• Work effectively with people from diverse backgrounds

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Requires ability to work standing or moving for extended periods of time on Event Day. Ability to work outdoors in summer conditions, and the work environment may be noisy. Ability to lift up to 50 lbs. Ability to work evening and weekend hours.

IMPORTANT INFORMATION REGARDING THIS POSITION

This position requires the applicant to be able to work from 12pm-11pm on August 14^th and 2pm-11:30pm on August 15^th 2026 for the event, in addition to attending pre-scheduled planning meetings and additional remote work hours for event market administration prior to the event.

WORK HOURS: The Art Market coordinator position's work hours will vary by month leading up to Westside CultureFest on August 14 & 15 2026, reflective of the increasing workload leading up to the festival. Hours will average 5-10 hours a week from hiring through April, 15 hours a week in May and June, and 20 hours a week in July. Some weeks may require more hours than others due to festival planning deadlines. The first two weeks of August will average 35-40 hours, including working all hours of the festival, with 10 hours the final week to close out festival business.