JOB SUMMARY

Provides specialized administrative support for bureau, programs, committees, and affiliations. This 6 month, 40 hours/week position works with our immunization group performing various support functions including using Microsoft Excel to track inventory and budget, and interacting with clients over the phone to schedule appointments at the clinics.

MINIMUM QUALIFICATIONS

One (1) year of general office skills.

Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

A valid Driver’s License accepted by the State of Utah is required at the time of hire. A valid Driver’s License issued by the State of Utah must be obtained within six (6) months of hire to operate a County vehicle.

Due to the nature of this role, vaccination or proof of vaccination may be required.

ESSENTIAL FUNCTIONS

• Provides specialized administrative and clerical support and assistance for assigned programs.
• Ensures program records and information are maintained and stored per retention schedules and policies.
• Assists in researching, developing and preparing materials used for public education, presentations, and workshops.
• Processes purchase orders, maintains inventory, and assists with cash handling and deposit preparation as needed.
• Provides general information/assistance regarding department/division services, activities, locations, procedures, scheduling, timeframes, documentation, fees, or other issues.
• Distributes public health information as requested. Receives, distributes and routes incoming and outgoing mail.
• Types and proofreads documents, educational handouts, and makes appropriate corrections. Records meeting minutes and assists with follow up on committee/board members’ assignments and activities.
• Enters and collects data and assists in disease report preparation and distribution.
• May maintain webpage information.
• May process and issue certificates, and/or permits. Receives monies, records transactions, and issues receipts; forwards revenues and reconciles transactions according to policy and procedures.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

Knowledge of:

Business English and mathematics
Modern office practices and procedures

Skills and Abilities to:

Produce, edit, and proofread written documents, forms, and charts using advanced skills
Work with computer software related to job specific duties
Communicate effectively both verbally and in writing
Produce written documents, forms, correspondence, labels, and charts using business English
Perform multiple tasks, act independently, and work with minimum supervision

Understand and follow broad objectives and instructions
Gather and condense relevant and useful information from a large scope of sources

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Perform essential physical requirements such as lifting, walking, sitting, kneeling or bending.

TEMPORARY POSITIONS:

An "At Will", FLSA non-exempt employee who is not eligible for County benefits and who must work an average of 29 hours or less per week or an average of 129 hours or less per month.

• Must work an average of 29 hours or less per week or an average of 129 hours or less per month.
• Are not eligible for County benefits except as otherwise provided for by policy.
• Are not considered merit employees.
• Are "at will" employees who may be terminated for any reason, without notice, and without a pre-termination hearing.

This 6 months temporary position will work 40 hours per week, Monday through Friday, 8:00 AM to 5:00 PM helping the immunization program.